Pick Circleback if…
you want unlimited free notes and action items, including in-person meetings, and only pay for history and automations.
Both have permanent free plans, capped differently. Circleback's covers unlimited meetings, online or in person, but keeps only 30 days of history. Fireflies' transcribes without limit but stores 400 minutes per team and meters add-on AI features with credits.
Pick Circleback ($18/mo per user for Pro) if you want notes and action items from every meeting, online or in person, with history kept indefinitely. Pick Fireflies.ai ($18/mo per seat) if you need video recording, downloadable transcripts and unlimited integrations.
| App | Free tier | Paid from | Top plan | Best for |
|---|---|---|---|---|
| Circleback | Yes | $18/mo | $35/mo | Teams that want unlimited free AI meeting notes and only want to pay for deeper history and CRM automations |
| Fireflies.ai | Yes | $18/mo | $39/mo | Sales and ops teams who want meeting data piped automatically into CRM, Slack, and analytics tools |
Monthly prices in US dollars before tax, from each vendor's official pricing (US list price; weekly-billed plans converted to a monthly figure). Updated November 2, 2026
| Circleback | Fireflies.ai | |
|---|---|---|
| Free tier | Unlimited meetings, AI notes, 30-day history | Unlimited transcription, 400 storage minutes/team, 20 AI credits |
| Entry paid plan | Pro: unlimited history, 1-year recording storage | Pro: 8,000 storage minutes/seat, video recording |
| Automations | Notion, HubSpot, Salesforce and more on Pro | Unlimited integrations from Pro |
| Business plan | Roles, unlimited free viewers, 2-year storage | Unlimited storage, conversation intelligence, team analytics |
| Enterprise | SSO, SCIM, HIPAA; volume discounts | SSO, SCIM, audit logs, HIPAA; annual only |
you want unlimited free notes and action items, including in-person meetings, and only pay for history and automations.
you want full recordings, conversation intelligence for sales and a wide set of integrations.
On the free plan, for most individuals — meetings aren't capped, only history. Fireflies is the stronger pick for sales teams that want conversation intelligence and broad integrations.
Circleback Pro is $18/mo per user and Fireflies Pro $18/mo per seat; Business is $29/mo vs $29/mo. Both vendors discount annual billing, so compare on the cycle you'll use.
Yes, on Enterprise: Circleback at $35/mo per user with volume discounts, Fireflies at $39/mo per seat billed annually only.
How we choose: prices come from each vendor's official pricing page and are re-checked every week. We take no affiliate fees, so rankings aren't for sale.