For a sales team, the value of an AI notetaker isn't the transcript but what reaches the CRM afterwards. Compare tools on CRM sync, coaching features and per-seat price, because every rep who records calls needs a seat.
Fathom is the place to start: unlimited free recordings, and Business ($34/mo per user) adds CRM field sync and AI scorecards. Avoma ($29/mo per recorder seat) is built for revenue teams, and Circleback ($18/mo per user) is an inexpensive way to add HubSpot or Salesforce automations.
| App | Free tier | Paid from | Top plan | Best for |
|---|---|---|---|---|
| Fathom | Yes | $20/mo | $34/mo | Sales call review, CRM-synced recaps, hiring interview notes |
| Avoma | No | $29/mo | $39/mo | Sales and customer-success teams that want meeting notes pushed into the CRM, with optional coaching and deal intelligence |
| tl;dv | Yes | $29/mo | $39/mo | Sales and customer-facing teams that want unlimited free recording plus deep CRM and workflow integrations |
| Fireflies.ai | Yes | $18/mo | $39/mo | Sales and ops teams who want meeting data piped automatically into CRM, Slack, and analytics tools |
| Circleback | Yes | $18/mo | $35/mo | Teams that want unlimited free AI meeting notes and only want to pay for deeper history and CRM automations |
| Krisp | No | $16/mo | $30/mo | Noisy or remote work environments, call centers, cross-platform meeting transcription |
Monthly prices in US dollars before tax, from each vendor's official pricing (US list price; weekly-billed plans converted to a monthly figure). Updated November 2, 2026
Unlimited recordings, transcripts and instant AI summaries for free. Business adds CRM field sync, deal-view summaries, coaching metrics and AI scorecards.
Pick it if: you want to start free and add CRM sync as the team grows.
Where it falls short: Advanced summaries and AI action items are limited on Free, and CRM sync and scorecards need Business, priced per user with a 2-user minimum.
Full Fathom pricing →Built for sales and customer success: unlimited recording and AI notes, AI follow-up emails and notes saved to the CRM on Startup; Organization adds custom AI templates, round-robin scheduling and API access.
Pick it if: you want notes, follow-ups and scheduling in one tool from day one.
Where it falls short: No permanent free plan (14-day trial only), and conversation and revenue intelligence are paid add-ons.
Full Avoma pricing →Unlimited free recordings and transcripts in 30+ languages with 5,000+ app integrations; Business adds sales coaching insights and team analytics.
Pick it if: call notes need to land in several tools, not just the CRM.
Where it falls short: Free AI notes cover only about 10 meetings a month.
Full tl;dv pricing →One notetaker bot across Zoom, Teams, Meet and 30+ apps that feeds CRM, Slack and analytics tools. Business adds conversation intelligence and team analytics.
Pick it if: sales ops wants meeting data flowing into dashboards automatically.
Where it falls short: AI credits for add-on features are metered separately, so heavy users can hit limits even on paid tiers.
Full Fireflies.ai pricing →Unlimited AI notes and action items on Free; Pro adds unlimited history and automations with HubSpot, Salesforce, Notion and more. Business includes unlimited free viewers.
Pick it if: you want CRM automations without paying for a full sales suite.
Where it falls short: Free keeps only 30 days of meeting history.
Full Circleback pricing →Real-time noise cancellation plus an unlimited AI note-taker on Core; Advanced adds more accent conversion and Salesforce integration.
Pick it if: reps call from open offices or call centers.
Where it falls short: Noise cancellation can be CPU- and battery-heavy on older laptops, and the free option is a 7-day trial.
Full Krisp pricing →Beyond the free tiers, most plans here are priced per seat: Fathom Business, Fireflies, tl;dv and Circleback multiply with headcount, and Avoma counts recorder seats. Start the paid plan with the reps who run discovery and demo calls, and keep managers on viewer access where the tool allows it.
Most notetakers here join the call as a visible bot participant. If a bot puts prospects off, check each tool's current bot-free options, or use Tactiq, which transcribes Google Meet, Zoom and Teams through a Chrome extension instead.
Fathom Free includes unlimited recordings, transcriptions and instant AI summaries. CRM field sync, deal-view summaries and AI scorecards need the Business plan, priced per user.
Fathom to start free and add CRM sync later; Avoma if you want CRM notes, AI follow-up emails and round-robin scheduling from the start and don't need a free tier.
How we choose: prices come from each vendor's official pricing page and are re-checked every week. We take no affiliate fees, so rankings aren't for sale.